Job Opening: Office Operations Manager Bangkok (f/m/d)

Befristet, Voll- oder Teilzeit · Bangkok

Agora Energiewende

Are you an experienced operations manager with a good command of the Thai language? Do you enjoy coordinating and keeping things organized while working towards a sustainable goal? Are you a team player familiar with international organizations and enjoy working in a multicultural environment?

If so, this position is for you!

Agora Energiewende is an independent and non-partisan energy transition think tank with about 180 employees based in four locations worldwide: Berlin, Brussels, Beijing, and Bangkok. As an international organization, we provide expert analyses that support the energy transition in about twenty countries, working closely with our local partners. We combine research, dialogue, and public relations in our daily work. Importantly, we operate independently, free from economic or party-political interests. Our team is multinational and multidisciplinary, communicates primarily in English, and collaborates with various partners worldwide.

From our office in central Bangkok, we implement several projects in Thailand and ASEAN countries. Our Bangkok-based office hosts six permanent staff members and several long-term secondments from visiting colleagues each year. To strengthen the office operation in Bangkok, in liaison with our Berlin-based headquarters, we are looking for an

Office Operation Manager Bangkok (f/m/d) Part or full-time (at least 24 hrs)
based in Bangkok

Your responsibilities include

Coordinate Bangkok’s office operations in close connection with the central support services in Berlin (Finance, HR, IT).
Liaise with relevant Thai agencies and banks to prepare required administrative documents, as well as for reporting and registration purposes.
Coordinate with Agora central HR department to ensure that the company's policies comply with Thai labor laws.
Potentially act as the legal representative of Agora’s operations in Thailand.
Oversee office maintenance and repairs. This includes regular communication with service providers, banks, landlords, and caretakers.
Manage the Bangkok office’s operational budget, including tracking office expenses, and process invoices and payments. This includes the preparation of liquidity planning and office procurement planning.
Plan and anticipate long-term office operation needs in close relation with Agora’s management board.
Coordinate the acquisition of business visas for staff on short stays in Bangkok and work permits for staff working permanently in Thailand.
Support staff with Thai social security matters in cooperation with consultants.
Support the organization of in-person or remote events.
Supervise, guide, and train one administrative staff member, contributing also directly to various administrative tasks (managing calendars and scheduling meetings, handling incoming and outgoing correspondence).
Ensure a pleasant team environment in Bangkok by initiating occasional team activities from time to time.

What we offer

The opportunity to work on an essential task for the future within a committed team.
A diverse and international working environment in a cooperative working atmosphere with flat communication and decision-making hierarchies.
An attractive workplace in the centre of Bangkok and the option of hybrid working with good digital facilities.
Structured onboarding and regular team meetings and organization-wide team retreats.
Opportunities for professional and personal development and advancement, including access to a mental well-being platform.
Entitlement to 25 paid leave days.
An employment contract initially limited for a duration of 2 years.

We are looking for

Extensive professional experience in office operations, with strong commercial and administrative knowledge and skills.
Experience in project management, accounting, and managing grants is an advantage.
Knowledge of Thai labor laws and visa regulations is a plus.
Proficiency in Thai and English, both written and spoken, is required. Proficiency in German and other languages is an advantage.
Structured and detail-oriented approach to work, with the ability to multitask.
Strong problem-solving and decision-making skills with a high degree of initiative.
Proficiency in Microsoft Office Suite.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
Experience working in multicultural teams.

How to apply

Does our job advertisement appeal to you?

Then we look forward to receiving your application by May 11, 2025 via our website.

For reasons of objectivity, we ask that you refrain from submitting an application photo.

We want an energy transition for everyone from everyone. Therefore, we are particularly pleased to receive applications from people from groups that have been underrepresented in energy policy so far. We welcome applications regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability and age, and sexual orientation. Our offices are not completely barrier-free, but we are open to find individual solutions.

As part of this, we are soliciting anonymous information on a voluntary basis regarding our applicant’s backgrounds. This information will be used only to inform future recruitment strategies and will not impact hiring decisions in any form. Your input will not be forwarded to third parties and will not be used in connection with your application.

Please follow this link to participate in the survey.

https://limes.sefep.eu/index.php/833735?lang=en

Personal contact for the position

If you have any questions, please contact Fatima Saleh at fatima.saleh@agora-thinktanks.org

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About us

Agora Energiewende, Agora Industry and Agora Agriculture develop evidence-based strategies for ensuring the success of clean energy, industry and agricultural transitions around the globe. As an independent and non-partisan think tank and policy laboratory, we analyse upcoming challenges, share knowledge with decision-makers and stakeholders and enable a productive exchange of ideas.

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Vielen Dank für Ihr Interesse an einer Zusammenarbeit mit Agora Energiewende. Bitte füllen Sie das folgende Kurzformular aus. Sollten Sie Schwierigkeiten beim Hochladen Ihrer Daten haben, senden Sie bitte eine E-Mail an recruiting@agora-energiewende.de.